Top Tips to Save Time Whilst Making Money
TRY THESE TIPS TO STREAMLINE YOUR TIME
Not enough hours in the day to get it all done? Make sure you’re using your time wisely. Follow these time management techniques to find extra hours in your day that you didn’t even know you had!
TOP TIPS: Use the first 15 minutes of your day to organise your work area
TOP TIPS: Before you start your working day go over your “To Do” list and put the tools in place that you need to accomplish your tasks
TOP TIPS: Limit your internet, email and TV time
TOP TIPS: Learn to say NO!
So much to do and so little time to do it in. How are we ever going to find the time to do everything. Well we can start by moving past our excuses which hold us all back and enter a stage of our lives here we are accountable and responsible for both mastering time management issues and the necessary outcome of each day.
We’ve all wished at some time or another that someone would magically grant us more hours in the day. Sadly we only ever get 24 hours in each day and eight of those are hopefully spent sleeping. Ode for more time! Really? Just manage it more effectively and those hours will materialize right in front of your eyes.
I have my own ideas on how to manage my time more effectively but just for back up I’ve looked around the web for ways to boost my time and the same things keep popping up over and over again. Everyone including me can’t be wrong can they?
So with years of coaching under my belt I’ve gathered together a few ideas together on how you can best achieve more from your day.
ORGANISE YOUR DAY INTO CHUNKS OF TIME: I don’t mean Am and PM but hours of time chunked into halves and quarters. Not only does this train you to manage your time effectively but it also enables you to see where your ‘lost’ time is going. If you really want to fine tune this approach then allocate a certain amount of time to each task and make sure you stick to it. Make the time that you allocate to each task realistic or you’ll fail at your first hurdle. For example: I have eight hours of productive time each day. On average I have around ten jobs to do daily and then there are the jobs that arrive that you know nothing about, those unexpected, last minute jobs. Make sure that you monitor what you are doing with your time religiously, and you’ll be surprised at where your time goes. So go ahead, begin by planning your time table.
You will find that the main areas of time wastage lie in the following areas:
TELEVISION: set yourself a daily allowance of time allocated to watching TV. Also, make sure you allocate a specific time. I.e. I watch TV between 9-10 pm each night. Make sure TV comes after you have done everything that you need to do and not before. Whatever you do, don’t start or finish your day by listening to the news. Subliminally you’ve just started/ended your day on a depressing, negative tone. Not the sort of way you want to be living your life.
INTERNET: Facebook, Twitter, Instagram, Tumbler, Reddit etc, etc, etc. Technology is fast replacing television as our biggest time consuming habit. Limit your time to what you think is reasonable each day and do it only if you need to and not because you’re bored, depressed, feeling left out of conversations or just focused on the non-important.
GAMING: Put down the remote control, you know you’ll be on there for hours. Set yourself a day each week with a certain number of hours where you can play to your hearts content. I.e. Saturday 5-7p. Gaming is so addictive that if you are not careful you’ll soon be dedicating most of your life to it.
E-MAIL: Restrict your e-mail to 15, 30 minutes first thing in the morning, 15 mins at lunch and 15-30 minutes at the end of the day. Put an out of office reply on your emails to state that your e-mails are being checked regularly and that you will be in touch shortly. But do not spend all day on your e-mails randomly checking them whenever an alert arrive. If you do, you’ll lose time fast.
WORK, CHORES AND SCHOOL WORK – ALL HAVE THEIR PLACE TOO: Only do what you have to do. Do not stretch yourself too thinly and organise your time so that these tasks have set times on set days. If you need to outsource your work, then outsource, don’t be scared to lose control of your daily tasks. Sometimes other people complete your business tasks better than you can due to detailed experience and understanding. But whatever you do, do not sacrifice the essential time in your life such as family time.
GAP TIME OR NAP TIME AS SOME LIKE TO CALL IT: Anywhere from 2-5 hours of your day is probably spent in “gap time.” Gap times, are times in your day that are too short to get anything done, or so you think.No time is too short to complete the smaller tasks that have to be done. This is where you can complete those niggly little tasks that you never get time to complete. I.e. Paint your nails, fold the washing, write the shopping list, take the car to the car wash etc, etc, etc
DOUBLE UP: Here’s a thing; have you ever heard of doubling up? Don’t just stand at the bus stop waiting, put a podcast on, on your phone and learn something new. Struggling with a certain area of your work? Then put a corresponding CD in your car cd player and listen to it as you drive to work. Making the tea? learn a new language at the same time. Whatever you do don’t waste your time procrastinating, we all know that once you park your backside on the sofa just for five minutes, you’ll be there all night. Read a book at lunchtime, or write your to-do list whilst on the loo. Who knows where you find your best and most creative ideas. I find mine in the bath.
PROBLEMS: It’s amazing, I know, but problems take up so much of our time. We lie awake at night worrying about things we can control but never control them. i.e. money. Lie awake thinking about those things we can’t control too. We stand around at work worrying about problems that might happen and we spend family time at home worrying about problems that could happen. If only we took all of that worry time, put it together and came up with a solution to the problem. That’s exactly what I am suggesting. Most of us worry on the go, and spend lots of hours each week in unproductive worry mode. Instead, set yourself some time on a certain day at a certain time to go through everything that you worry about. I.e. Saturday morning 10am until 12pm you will be spending time writing down your problems and listing possible solutions. If you’re single you’ll be doing this by yourself but if you’re a family person make sure that you include your partner and children where possible. An individual’s problems often affect the family as a whole.
WHAT’S IMPORTANT: Stop tying yourself down with things that aren’t important. If they aren’t important, they’ll wait until they become important. In the meantime, focus on what is important. Are you doing the right things at the right time? Are you aware of the value that each of your work activities brings to the final result. Simplify or eliminate those things that aren’t necessary and focus on the necessary. Not sure how to find out if they are needed or not? Then do a value added analysis for your tasks. Simply write down everything that you do and whether it adds value or not, and to what it adds value to. Find ways to do things right and efficiently the first tim
IDENTIFY YOUR MOST PRODUCTIVE TIME PERIOD: Are you a morning person or an evening person? When are you most productive? Make sure that you schedule your tasks in for your most productive time of the day. It’s no good scheduling tasks for 8.30 am if you can’t get yourself into gear until lunchtime. Know your habits and how they affect you and productivity. If procrastination is your main habit, STOP IT.
WAKING TIME: Here’s a radical thought! Try going to bed at a decent time, ensuring that you get eight hours sleep and get up earlier. People who get a good, unbroken eight hours sleep are more productive than those who don’t. A lack of decent sleep leads to a lack of motivation and drive.
LEARN TO SAY NO: None of us like to say no for the fear of not being liked or accepted. However, some things you just have to say ‘No’ to. Those things that interfere with your must do schedule or those things that simply get in the ay of progress.
This article covers the very basics of time management and workload prioritisation. If you’d like more information, tools and techniques on time management contacts us at: www.hunterhawke.com/contact-us